Club Constitution

Club Rules & Constitution

  1. Name: The club shall be called ‘Chester le Street Town Youth.’ (the Club)
  1. Aims and Objectives: The aim of the Club is: –

‘To encourage, promote and develop junior football for the benefit of people in Chester le Street and surrounding areas’

In order to fulfil this aim the club will strive to meet the following objectives:

  • To organise association football matches and social activities for its members;
  • To ensure training, development and educational opportunities are provided for its members;
  • To carry out its aims and objectives without distinction of age, sex, political or other opinions, in association with other statutory authorities, voluntary/commercial organisations and residents to improve education and facilities for recreation and leisure time in the interest of social welfare.
  1. Status of Rules: These rules (the Club Rules) form a binding agreement between each member of the club.
  1. Rules and Regulations: The Club shall have the status of an Affiliated Member Club of the Football Association by virtue of its affiliation to/membership of The Football Association. The Rules and regulations of The Football Association Limited and parent County Association and any League or Competition to which the Club is affiliated for the time being shall be deemed to be incorporated into the Club Rules.
  1. No alteration to the Club Rules shall be effective without prior written approval by the parent Association;
  2. The Club shall also abide by the Football Association’s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policies.

5.Club Membership:

  1.  The members of the Club from time to time shall be those persons listed in the register of members (the Membership Register) which shall be maintained by the Club Secretary;
  2. Any person who wishes to be a member must apply on the Membership Application Form. Election to membership shall be at the sole discretion of the Club Committee. Membership shall become effective upon an applicants name being entered in the Membership Register;
  3. In the event of a members resignation or expulsion, his or her name shall be removed from the Membership Register;
  4. The Football Association and the parent County Association shall be given access to the Membership Register on demand.
  1. Membership Fees: The Club Committee shall have the authority to levy subscriptions from the members as are reasonably necessary to fulfil the aims and objectives of the Club.              
  1. Resignation and Expulsion:
  1. A member shall cease to be a member of the Club from the date on which, he/she gives notice to the Club Committee of their resignation. A member whose subscriptions are more than 2 months in arrears shall be deemed to have resigned;
  2. The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member. The member concerned may be required to put their case to a meeting of the committee. If the Committee are satisfied, after hearing the case put by or on behalf of the member concerned, that the member should leave the club it may terminate that membership by written notice. There shall be no appeal procedures;
  3. A member who resigns or is expelled shall not be entitled to claim any, or a share of any of the Club Property.

8.The Club Committee:

  1. The Club Committee shall consist of the following Club Officers: Chairperson, Treasurer and Secretary plus up to nine other members elected at an Annual General Meeting (AGM); The committee, where possible, should have a representative from each team age group;
  2. Each Officer and Committee Member shall hold office from the date of appointment until the next AGM unless otherwise resolved at a Special General Meeting (SGM). One person may hold no more than two positions of Officer at any time. The Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Committee shall be made by a simple majority of those attending the meeting. The Chairperson of the Committee shall have a second casting vote in the event of a tie. The Chairperson shall chair meetings of the Committee or in his/her absence the Club Secretary. The quorum for the transaction of business of the Committee shall be three;
  3. Decisions of the Committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary;
  4. Any member of the Committee may call a meeting of the Committee by giving not less than 7 days notice to all members of the Committee. The Committee shall hold not less than four meetings per year;
  5. An outgoing member of the Committee may be re-elected. Any vacancy on the Committee which arises between AGMs shall be filled by a member proposed by one and seconded by another of the remaining Committee members and approved by a simple majority of the remaining Committee members;
  6. Save as provided for in the Rules and Regulations of The Football Association and the County Association to which the Club is affiliated, the Club Committee shall have the power to decide all questions and disputes arising of any issue concerning the Club Rules.
  1. Annual and Special General Meeting:

a. An AGM shall be held in June of each year to:

  • receive a report of the activities of the club over the previous year;
  • receive a report of the Club’s finances over the previous year;
  • elect the members of the Club Committee;
  • consider any other business.

b. Nominations for election of members as Officers or as the Committee shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the Meeting;

c. Special General Meeting (SGM) may be called at any time by the Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at the SGM may be any business that may be transacted at an AGM;

d. The Secretary shall send to each member at their last known address written notice of the date of a General Meeting together with the resolutions to be proposed at least 14 days before the Meeting;

e. The quorum for a General Meeting shall be 10 or a quarter of the membership, whichever is the smaller;

f. The Chairperson, or in their absence a member selected by the Committee shall take the chair. Each member present shall have one vote and a simple majority shall pass resolutions. In the event of an equality of votes the Chairperson of the meeting shall have the casting vote;

g. The Club Secretary, or in his absence a member of the Committee, shall enter Minutes of General Meetings into the Minute Book of the Club.

  1. Club Teams: At its first meeting following each AGM, the Committee shall appoint a member to be responsible for each of the Club’s football teams. The appointed members shall be responsible for managing the affairs of the team. The appointed members shall present to the Committee at its last meeting prior to an AGM a written report on the activities of the team.
  1. Club Finances:
  1.  A bank account shall be opened and maintained in the name of the Club (the Club Account). Designated account signatories shall be two committee members who must not be related. No sum shall be drawn from the Club Account except by cheque signed by the two designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account;
  2. The income and assets of the Club (the Club Property) shall be applied only in furtherance of the aims and objectives of the Club;
  3. The Club Committee shall have power to authorise payment of remuneration and expenses to any member of the Club and to any other person or persons for services rendered to the Club;
  4. The Club Committee shall have the power to acquire and dispose of property (subject to any consent required by law);
  5. The Club Committee shall have the power to invest funds in any lawful manner provided that professional investment advice is obtained whenever it is prudent to do so;
  6. The Club Committee may raise funds by any lawful means except permanent trading and may accept gifts either for general purposes of the Club or for a specific purpose within or connected with the aim and objectives;
  7. The Committee may do anything within law, which is necessary in carrying out the objectives.
  8. The Club shall prepare an annual Financial Statement in such form as shall be published by the Football Association from time to time;
  9. The Club will ensure that they hold the appropriate Public Liability Insurance.
  10. The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer (the Custodians), who shall deal with the Club Property as directed by decisions of the Club Committee and entry in the Minute Book shall be conclusive evidence of such a decision;
  11. The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting;
  12. On their removal or resignation a Custodian shall execute a Conveyance in such a form as is published by the Football Association from time to time to a newly elected Custodian or the existing Custodians as directed by the Club Committee. On the death of a Custodian any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, a Special General Meeting shall be convened as soon as possible to appoint another Custodian;
  13. The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.
  1. Dissolution:
  1. A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least two thirds of the members present;
  2. The dissolution shall take effect from the date of the resolution and members of the Club Committee shall be responsible for winding the up the assets and liabilities of the Club;
  3. Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to the parent Association who shall determine how assets shall be utilised for the benefit of the game. Alternatively, such assets may be disposed of in such other manner as the members of the Club with the consent of the parent Association shall determine.

 

Dave Winter

Chairman Chester-le-Street Town Youth